So, you’re implementing a gas detection management program…

You’ve got personal gas detectors in the field with your employees. That’s a great step in keeping them safe. But now, you need to make sure the equipment is working properly, is bump tested on a regular basis, has current calibration certificates, and be able to easily produce these records if a worker is injured in the field. That’s where your gas detection management program comes in.

So, where do you start?

Step 1: Identify any corporate, municipal, state and federal reporting obligations.

Determining the requirements of your governing bodies will help in choosing a system best suited for your company’s needs.

Safe-Storage.jpgStep 2: Determine where your documents will be stored.

Records can be paper or electronic, but the system must be reliable and incorruptible. Offsite record storage and backup systems can help keep records secure.

Step 3: Figure out how data will be retrieved from your gas detection instruments.

This step requires software for retrieving information from your equipment. In the event of an accident, you will need to download the most current data from the detector in question. It may also involve implementing procedure that has employees turning in their gas detectors at the end of each work shift to upload data, recharge batteries, and bump test prior to the next shift.

Step 4: Your management system must have the ability to produce evidence of compliance.

This last step can be rather tedious in a paper-based system. An automated, database-driven system can provide a more timely, efficient, and cost-effective solution.

So, what are your options?

A docking station takes care of calibration, bump testing, and record keeping for a fleet of gas detection instruments. Plus, choosing one that is portable and expandable will maximize potential use.

Docking System.pngWhen choosing a docking station, consider the following criteria:

  • Does it charge the detectors?
  • What kind of alarm system does it have?
  • What is the size of the system? Is it portable? How many instruments does it hold?
  • Does it have record keeping capabilities?


Second, the software you use should be able to manage and download calibration and bump testing records as well as datalogged information onto any computer. It is important to choose a software that provides everything your instrument management system requires.

Factors to consider:

  • Bump Test and Calibration Certificates
  • Automated Reports
  • Connectivity
  • Transmission Speed
  • Test Time
  • Gas Usage

SafetyFirst.pngWhen it comes to safety, there are no short cuts. An effective instrument management program should include properly functioning gas detectors and a reliable record keeping system. Implementation of a good management system will assure employee safety and evidence of compliance.

Not convinced? Check out my previous post: Why You Should Consider an Instrument Management System for Your Confined Space Entry Program

Learn more about personal gas detection and instrument management systems


RAECO is the premiere Midwest U.S. distributor for measurement, detection, and analysis instrumentation.


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