I recently had a conversation with an occupational health clinic customer who does thousands of fit tests per year. He was getting a “No Memory Available” warning message on the screen of his Portacount. Since he had about 200 people to fit test in the next few days, he was understandably concerned.
Running that many fit tests on a regular basis is bound to create A LOT of data. The Portacount has no internal memory, so it doesn’t directly store fit tests or any other data for regulatory reports. And if much of this data is stored on a flash drive, it will eventually fill up.
If you do get a message stating that no memory is available, it means that flash drive is full. But it’s fairly easy to avoid with a little effort before you start testing.
Here are two ways:
1. Limit the records you transfer from your active database to flash drive
Look at the Data Record Tools in FitPro+. Under “Records to include” select only “People,” “Respirator,” and “Protocol” before transferring to your flash drive. By selecting “Fit Tests,” (as the customer was doing), all previous fit tests will transfer to your flash drive as well, eating up valuable memory.
2. Create multiple databases to better organize your data
It’s very common to keep records in a single active database. Obviously, as the database grows, more memory on a flash drive will be required. Creating multiple databases is another way to save space.
In the case of an occupational health clinic, it may make sense to create a separate database for each client. This will help reserve space, will help keep cleaner records, and make report generating easier. Municipalities that share equipment would also benefit from creating databases for various departments (fire, police, public works, etc.)
Records can be transferred from a source database to a new destination database relatively easily in data record tools.
RAECO-LIC LLC is the authorized TSI representative in the Midwest United States.